Edinburgh Curling Club Board Nominations

Nominations are sought for the positions of president, vice president, honorary treasurer, honorary secretary, and two ordinary directors of the Edinburgh Curling Club. Elections will be held at the AGM of the Edinburgh Curling Club on Thursday, September 7, 2017.

Nominations are now closed for the 2017 board elections.

Candidates should make themselves familiar with the Memorandum & Articles of Association & Bye Laws, which can be viewed in the Murrayfield office. The role and responsibilities of the Board are summarised below.

If you would like to discuss these posts further please contact Margaret Nicol.

Jim Ramsay will be finishing his term as president; Colin Baxter, who is currently vice president, has indicated he is willing to be nominated as president. Alistair Seftor currently treasurer is eligible for re-election and has indicated he is willing to stand. Margaret Nicol currently secretary is eligible for re-election and has indicated she is willing to stand. Graham Young is resigning as ordinary director and is not eligible for re-election. Quentin Russell has filled a casual vacancy on the board and has indicated his willingness to be nominated as an ordinary director.

View Nomination Form

Roles & Responsibilities

(1) The Role of the Board

The Board of Directors is responsible collectively for developing the strategy and managing the affairs of the Edinburgh Curling Club and overseeing all business conducted by the staff and volunteers.

The Board sets strategic and financial policy direction, whilst ensuing annual business plans and budgets are delivered to standard. The board is responsible for ensuring that the highest levels of corporate governance are employed within the Edinburgh Curling Club.

(2) Responsibilities

The Board is directly responsible to the membership through the General Meetings and has a legal responsibility for the good running of the business under Company Law and to ensure the efficient and effective delivery of all aspects of the Edinburgh Curling Club.

Individual Directors will be responsible to the Chair Person specifically and to the Board generally with regard to delivering specific pieces of business, as may be assigned from time to time.

(3) Board Functions

(3.1) Legal & Financial

  • Safeguard the Edinburgh Curling Club assets including investment of funds, insurance protection, taxation, insolvency and fundraising.
  • Ensure appropriate financial systems and controls are in place and adhered to at all times.
  • Ensure all commercial partnerships comprise agreements that meet the requirements of contract law
  • Agree annual budgets that align to the business plan.
  • Ensure annual audited financial accounts are prepared for presentation at Annual General Meeting

(3.2) Planning & Strategy

  • Ensure the Edinburgh Curling Club discharges its functions within a specified framework.
  • Drive production of long term strategies and short term operation plans including short term and long term key performance indicators.
  • Undertake periodic reviews of strategies and operational plans.
  • Set strategic and policy direction for all areas of operations.
  • Ensure all major projects are approved, monitored and reviewed.

(3.3) Communication & Promotion

  • Create marketing plans and receive reports on progress towards implementation.
  • Produce, implement and review, an annual generation strategy.
  • Advocate on behalf of the Edinburgh Curling Club on all areas of operation to membership and external agencies.

(3.4) Employment and Appointments

  • Produce and implement recruitment, selection and appointment policies and procedures for professional staff and maintain an appropriate organisational structure within which they work.
  • Ensure the Edinburgh Curling Club complies with employment law, has employer’s liability insurance, a statement of terms and conditions of employment, avoids discrimination against potential/actual employees and observes health and safety requirements.
  • Appoint all professional staff and conduct performance review annually.

(3.5) Administration

  • Direct formal delegation authority to sub-committees appointed to manage specific projects, initiatives or issues, ensuring clear terms of reference are assigned.
    Monitor the performance of the professional staff.
  • Ensure all ethical policies and procedures are formulated and implemented.
  • Prepare and submit to members, an annual report that aligns to business planning targets.
  • Administer the Edinburgh Curling Club’s Disciplinary & Appeals Procedures.
  • Agree key performance indicators and standards for management.

(3.6) Representation

  • Develop relationships with supporting local, national and international organisations e.g. RCCC, Sports Scotland, WCT etc.
  • Ensure representation where appropriate within the above.

(4) Role of the Chairperson

The Chairperson normally the President of the Edinburgh Curling Club elected annually will:

  • Lead the governance function of the Edinburgh Curling Club.
  • Drive and support the work of individual Directors ensuring the participation and involvement of all.
  • Establish agenda for meetings.

(5) Other Involvement

The Directors will be expected to take a lead role in at least one of the business activity areas of the Edinburgh Curling Club.

There may also be a requirement for an involvement in other one off projects that may come up from time to time.

(6) Time Commitment

The Board is expected to meet 6 – 8 times per year as a board. Directors serve on other committees which meet on a regular basis as required. Board members would also be expected to be present at major domestic events during the season.

The Elected Directors are elected annually with a general maximum period of three years. After a year off the board a past director may stand again for election.

(7) Skills

The Edinburgh Curling Club is looking for a broad mix of skills in its Board of Directors.

Candidates for the posts of Elected Directors should possess skills or experience in one or more of the following areas:

  • Business management or leadership
  • Legal issues such as contracts or disputes
  • Event management & marketing
  • Finance
  • Income generation
  • Sports development
  • Training & education
  • Facility management

These skills or experiences could have been gained in either a professional or voluntary capacity and may have come through previous work on committees of Edinburgh Curling Club or other similar bodies.